The COSEF firm is looking on behalf of the German Cooperation Office GIZ in Niger, an Accounting Administrator to serve at the level of its project Strengthening Cooperation between the G5 countries Chad, Mauritania, Mali, Burkina Faso and Niger in the field of police cooperation (RCPG5) in Niamey.

1. Responsibilities and Tasks

Under the responsibility of the project manager, the Accounting Administrator will succinctly carry out the following tasks and responsibilities:

Provide administrative and accounting services for the RCPG5 project in Niger and Mali;
Autonomously carry out the administrative and financial tasks of the project in Mali and Niger, in compliance with the guidelines, instructions and rules of GIZ;
Ensure compliance with financial and administrative requirements specific to the RCPG5 project in Mali and Niger;
Ensure the coordination of the administrative and financial tasks of the RCPG5 project with the GIZ offices in Mali and Niger;
Apply the procedure for filing project documents in Mali and Niger in compliance with GIZ rules;
Ensure the exchange of information between the collaborators of the project and the partner institutions of Niger and Mali;
Ensure good communication and transmission of information within the project and to the GIZ Offices in Mali and;
Accompany, if necessary, the national expert (EN) or the Project Manager (CP) or other members of the team during trips or project meetings, in Niger and Mali;
Make practical arrangements for the PC agenda and supervision missions;
Organize and coordinate the planning of the activities of the EN and, if necessary, the CP;
Ensure the management of communications (telephone, email, fax, project messages);
Organize incoming and outgoing mail by ensuring priority treatment of the most urgent information;
Enter, photocopy, print, scan and bind key documents, as needed;
Assist the national expert and the CP during the preparation of the weekly planning, the activities of the project;
Ensure compliance with applicable GIZ regulations and procedures for stock management (inventory) and supply of equipment and materials;
Carry out the quality control of all goods received on behalf of the project and/or the partner;
Establish any request for quotes, contracts and purchase orders provided with the EN and the CP;
Assist the EN and the CP during the preparation of the Call for Tender procedures;
Ensure the proper functioning of the equipment and materials necessary for the execution of the project (IT, communication, vehicle);
Monitor the availability of accessories and stocks, and make supplies in accordance with GIZ guidelines;
Ensure the regular updating of the inventory of project assets;
Ensure the establishment of consultation contracts with consultants and consulting firms as well as local subsidies at the project level;
Ensure and ensure the filing of project documents in paper files in accordance with GIZ filing rules;
Assist the EN and the CP in the administrative and logistical organization of project activities (meetings, purchases, workshops, etc.);

Prepare and organize the meetings, workshops, seminars, conferences and training sessions planned within the framework of the project with the various partners and write the minutes of the meetings;
In particular, ensure the execution of tasks relating to the organization of the reservation of air tickets, hotel rooms and conference rooms and missions within the country;
Assist and advise the EN and the CP in the planning and management of the project budget;
Assume responsibility for financial management, including fund withdrawals, keeping the cash book and that of the bank, processing and entering supporting documents;
Ensure the payment of invoices from project service providers in accordance with the contractual clauses;
Calculate travel costs for project staff and partners receiving support (accommodation, per diem, transport) from GIZ;
Sign cash withdrawals for the project;
Maintain a cash book and bank book and export mid-month and end of month with Cashbook Winpaccs software;
Manage the project account at the bank level;
Establish contracts of less than 2500 Euros;
Prepare the weekly project plan;
Monitor the logbook of the project vehicle (fuel consumption);
Assist the EN and the CP in the supervision of the project driver (timetable management; vehicle maintenance; leave management).

2. Profile

Hold a university degree at BAC+3 level in Organization, Administration or Accounting;
have at least 3 years professional experience in a position with similar tasks;
Preferably have experience of at least one year at the German International Cooperation (GIZ);
Have a thorough knowledge of computer-assisted accounting;
Having experience in the administrative and financial management of a cooperation project will be an asset;
Have a good working knowledge of the use of information and communication technologies (relevant software as well as telephone, fax, e-mail, internet) as well as computer applications (such as MS Office)
Have a very good knowledge of French mandatory, knowledge of German or English desired;
Be honest and know how to treat data and information confidentially;
Have good management and organizational skills;
Have very good written and oral expression skills; excellent writing skills (French) desired
Have experience in administrative management and coordination in an international environment
Have experience in project management or event management;
Have a very good working knowledge of the use of information and communication technologies (corresponding software as well as telephone, fax, e-mail, Internet) as well as computer applications (such as MS Office).
Have a sense of teamwork;
Be available immediately