GUINEA 44 Recruits 01 Coordinator of the Administrative and Financial Pole

GUINEA 44 recruits 01 Coordinator of the Administrative and Financial Pole

Presentation Guinea 44

The Coopération Atlantique Guinée 44 association has been involved in the Republic of Guinea for almost 25 years. It conducts development projects in the following three areas of intervention:

• Water, sanitation and waste
• Agriculture and Environment
• Youth and socio-professional integration

The association conducts its projects using a local and multi-actor development approach, which leads it to develop partnerships with local authorities, civil society organizations (associations, professional organizations, SMEs). The projects carried out have a dual purpose:

• Improve the living conditions of the populations it works with;
• Strengthen the autonomy of local actors.

Missions and responsibilities

The PAF coordinator is placed under the hierarchical responsibility of the Country Representative. He/she works in conjunction with the coordination team (Pole Coordinator(s) and Country Representative). He/she supervises and supervises the Accounting and Personnel Management Manager and the Logistician.

His position is organized around 4 main missions.

Mission 1: Financial and accounting management

Supervise and control the monthly accounts

• Perform unannounced cash checks
• Oversee the preparation of monthly cash requests
• Ensure compliance with the Guinea 44 procedural manual (in particular the expenditure commitment procedure)
• Train and educate teams on compliance with Guinea 44 procedures (in particular the expenditure commitment procedure)
• Contribute to the preparation and monitoring of structure and project budgets in Guinea
• Ensure compliance with reporting deadlines vis-à-vis headquarters and donors
• Check all contracts binding the association (partnership, service provision, etc.) before signature by the Country Representative
• In close coordination with the RAF in Nantes, carry out on-site checks in order to verify the veracity of the supporting documents provided (Check of market prices, check of logbooks, verification information supplier…)
• Inform the RAF in Nantes in the event of suspected fraud

Mission 2: Human resources managements

• Supervise the administrative management of the personnel
• Manage the recruitment process
• Organize the staff appraisal process
• Coordinate the development of the staff training plan
• Contribute to the development of the association’s HR policies in Guinea (salary policy, evaluation, recruitment, training, etc.)

Mission 3: Logistics Management

• Oversee the management of vehicles, buildings, equipment and purchases
• Ensure compliance with the purchasing procedure
• Coordinate the development of a procurement plan specific to each project

Mission 4: Coordination of the pole

• Supervise, animate and evaluate the PAF team
• Ensure the promotion of the members of his team by proposing individual training plans
• Follow the progress of the annual action plan of each department
• Interact and facilitate work between PAF teams and project teams
• Ensure permanence in the absence of the Accounting and Personnel Management Manager and/or the Logistician

• Higher diploma in financial management / administration or Minimum Bac +4 related to humanitarian professions
• At least 1 year of significant experience in a similar position preferably in an NGO.
• Very good command of Excel, Word
• Adaptability
• Developed organizational and administrative skills (definition of priorities, delegation, training)
• Rigor
• Open-minded / Good interpersonal skills, including in an intercultural environment
• Ability to support a team and strengthen its skills

Desired start date: 08/15/2019

Duration : 2 years

Deadline for submitting applications: Guinea 44 does not set an application deadline for this position, recruitment is open until the position is filled.

Due to the large number of applications received, only candidates selected for further recruitment will be contacted.