IFRC Recruits 01 Administration Assistant

IFRC recruits 01 Administration Assistant

Admin Assistant

Closing date (Geneva time zone):14-07-2019

Duty station:Beira

Country:MOZAMBIQUE

Duty station status: N/A

Accompanied status: N/A

Duration:6 months

Category of Staff: National Staff

Grade: To be determined

Vacancy No:IFRC03206

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest volunteer-based humanitarian network. The IFRC is a membership organization established by and understood of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC provides humanitarian assistance to Cyclone IDAI affected population which occurred in the Provinces of Sofala, Manica, Zambezia and Tete and following the state of emergency declared by President Filipe Nyusi on March 19, 2019. The Government of Mozambique has issued a Note Verbale formally requesting international assistance, including for all elements of the humanitarian response – food, shelter, education, health and non-food items, as well as logistical support, including air assets, boats and communications. For this reason an IFRC delegation was set-up in Beira.

Overall Administrative Support to the IFRC office in Beira

Supports the general office administration of the IFRC delegation

Assists in Procurement of Office stationery, sundry and equipment’s

Assists with communication in Portuguese and translation

Job Duties and Responsibilities

Assists in drafting general correspondence, agreements, service agreements, including e-contracts

Keeps up to date filing system

Working closely with the line manager and ISD unit to ensure availability and optimum utilization of office equipment’s and ensuring they are always in good working condition.

Ensures the office space is well maintained and kept clean

Procurement of office stationery, sundry and equipment’s following the IFRC procurement procedures

Ensures always availability of adequate stocks of office supplies

Prepares payment requests for approval and filing before submitting to finance for payment

Assist in organizing and identifying venues for meetings, workshops and social events

Focal point for e-contract in the department

Ensures that the contact list of the team in Beira is always up to date with local number, whatsapp number and email addresses

Focal point for reception and telephone services

Keeps up to database for all vendors

Education

Degree in Business management or Social science or Mass communication

Experience

Experience in working for humanitarian aid organization

Experience working for the Red Cross and Red Crescent Movement

Knowledge, skills and languages

Organizational and problem solving skills.

Ability to multi-task, work under pressure, and prioritize workload in order to meet tight deadlines.

Interpersonal skills, good judgment and maturity.

Ability to identify and handle sensitive and confidential information with discretion.

Spoken and written English

Spoken and written Portuguese

computer literacy

Skills and values

Communication; Collaboration and Teamwork; Judgment and Decision Making; National Society and Customer Relations; Creativity and Innovation; Building Trust;

Comments

The Federation is an equal opportunity employer.