Saudequip Caterpillar is hiring 01 Technical Service Assistant

Your missions at Saudequip Caterpillar

The Administrative Assistant carries out the administrative processing of files and transmits information (e-mail, notes, faxes, etc.) on behalf of one or more departments or a manager.

• Interface role: be in contact with customers, suppliers, visitors or employees and respond to their requests;
• Prepare, enter, follow and/or point to the files assigned to him;
• Process any type of request and/or mail;
• Alert his hierarchy and/or the various departments on points impacting his activity and potentially that of his department or the organization;
• Enter and format documents, transmit them, classify/archive them;
• Track billing;
• Organize trips from home to the workplace via the rotation schedule and during one-off missions;
• Create mission orders, update the monitoring table + JAD intranet planning related to missions and manage administrative formalities related to travel;
• Translate documents at the request of the service manager;
• Invoice the missions carried out via the specific software;
• Control and post travel and accommodation invoices, debit/credit notes;
• Edit and send a weekly report of absences to the Payroll department;
• Charge invoices from inter-country companies;
• Control the expense reports of technical service employees;
• Check and charge supplier invoices;
• Process the CAT payment notice: pay on the CAT site + send invoices for charging to the departments concerned and ensure follow-up and compilation for processing in accounting;
• Allocation and support function for CAT and PERKINS licenses;
• Updating tracking tables.

Technical Service Assistant Qualifications and Training

• BAC+2 in accounting, management assistant, administrative assistant;
• Knowledge of the Office package;
• Available, rigorous, organized, methodical, diligent and courteous;
• Ability to work in a team and under pressure;
• Strict adherence to deadlines.
• Ability to work beyond normal hours;
• Accountability;

Location : Keur Daouda Sarr, Sangalkam Municipality of Bambilor

Position reference: 2019 C-14

Application file :

Send your CV + cover letter by email to: [email protected] mentioning the reference and job title in the subject.

Deadline for receipt of files : July 10, 2019

Only selected candidates will be contacted.

The feminine candidacies are deeply encouraged

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Originally posted 2019-07-05 16:25:41.

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